Mana Badi Nadu Nedu - Payment Procedure for Centralized Procurement items in Implementation of the MBNN Program – certain procedural guidelines

It has been directed the Head Masters and Mandal Engineers to place the indents

for the materials of centralized procurement such as Dual Desk Benches, Teacher

tables, Almarahs, Green Chalk Boards, Fans, Paintings and Sanitary ware. The

same has been done by the HM s and Mandal engineers and the suppliers started

supplying the material to school sites.

2. In this context, it is informed to the suppliers to give invoices to the HM s

for material they supplied at school level. After supplying the material, the

suppliers shall upload the invoices in STMS through the logins given to them.

Once the suppliers upload the invoices the same will be shown in HM s login.

After receipt of the material by HM, the HM shall select the invoice in STMS

which was already uploaded by the supplier and upload the same to Mandal

engineer. Before uploading the invoice, the HM shall ensure that the material is

received in good condition. Along with the invoice the HM also shall upload two

to four photographs of the material/painting supplied by the supplier. If the HM

is not satisfied the same shall be recorded and uploaded with specific comments

why the HM is not satisfied.

3. After the HM uploads the invoice, the Mandal engineer shall see the same

invoice in his login and he shall visit the school and take measurements and

check for the specifications and standards and record in M-book and upload the

same in STMS, recommending for payment. The Mandal engineer shall upload

the invoice along with the M book number, date of his visit, date of recording,

and validate the details of invoice like numbers, rate, total amount etc. If the

quality or specification is not as per specification in contract document, the same

shall be rejected and the same shall be recorded while uploading the invoice and

bill. The Mandal engineer also capture the photos of his visit to the material from

school site. While uploading the photo the longitude and latitude of the school

site will be uploaded automatically.

4. In case of dissatisfaction or rejection either by HM or Mandal engineer the

same shall be sent to the log in of the Executive Engineer APEWIDC. Then the EE

shall visit the school site and take a decision either to reject the material or

accept the material. On rejection, the invoice will be sent back to the supplier

with reasons of rejection. In case the material is accepted by the EE APEWIDC,

the same shall be pushed to FAO in APC s office. The FAO shall check whether

the photos are appropriate and the invoices are appropriate and upload the same

to APC. The APC shall then upload the bills to CFMS for arrangement of

payments to the suppliers directly to go to the bank account of suppliers.